One home for everything your team needs.
Share policies, contracts and procedures from one central, self-service hub — so staff find what they need on their own and fewer 'where do I find…' emails land on HR.
Policies, contracts and procedures have a way of scattering across inboxes and shared drives until nobody can find the current version. Bluubin gives your team one central, self-service knowledge base to hold the documents they actually need — leave policies, employment contracts, expense procedures, health-and-safety notices and more.
Staff find what they're looking for themselves, any time, which means fewer 'where do I find…' emails landing on HR — and everyone working from the same, up-to-date documents rather than a forwarded copy from two versions ago.
It also quietly protects the business. When the current policy or procedure lives in one controlled place, new hires get up to speed faster, everyone is held to the same rules, and you have a clear record of what was made available and when — which is exactly what you want the day a policy question turns into a dispute or a CCMA matter.
Central Document Hub
Keep policies, contracts and procedures in one place your whole team can reach, so nothing important is buried in an inbox or a personal drive. There's a single, obvious home for the documents people need.
Self-Service Access
Staff find the documents they need themselves, any time and from any device, without going through HR. The answer to 'where's the leave form?' is always a login away, not an email and a wait.
Less Admin for HR
Fewer repetitive requests means your HR team spends its time on people, not on pointing them to files. The routine 'can you send me…' traffic simply drops away.
One Source of Truth
Because everyone reads from the same central copy, there are no stale versions doing the rounds. Update a policy once and the whole team sees the current one — and you have a record of what was published.
Key Benefits
Frequently asked questions
What can I store in the knowledgebase?
Policies, contracts, procedures and any other documents your team needs to reach.
Can staff access it themselves?
Yes — it's self-service, so employees find what they need without going through HR.
Where does it live?
Inside Bluubin, alongside payroll and employee self-service.
What documents should I store in the knowledgebase?
Anything your team needs to reach — leave policies, employment contracts, expense procedures, health-and-safety notices and company procedures — all in one central, controlled place.
Does it help with compliance and disputes?
Yes. Because the current policy lives in one place with a record of what was published and when, you have clear evidence of what staff had access to — useful if a policy question becomes a dispute or CCMA matter.
How does it reduce HR admin?
Staff answer their own 'where do I find…' questions through self-service, so the routine requests that usually land on HR simply drop away.
Can staff access it from any device?
Yes. The knowledgebase is cloud-based and self-service, so employees can find documents any time, from any device, without going through HR.
Related Features
Give your team one place to find everything.
No credit card required. No installation needed. Cancel anytime.
Start Free Trial