Claims from application to payslip, automatically.
From travel and subsistence claims to ad-hoc reimbursements, Bluubin moves every staff claim from application to payslip in one auditable flow, with the correct SARS tax treatment applied automatically.
Staff claims usually live on paper slips and in email threads until someone reconciles them at month-end — and travel and subsistence carry their own SARS tax rules that are easy to get wrong. Bluubin moves every claim from application to payslip in one auditable flow.
Staff submit claims, you approve them, and they land on the payslip with the correct SARS tax treatment applied automatically — no manual capture, no paper trail to chase, and a clean record for audit.
Apply
Employees submit claims through the Employee Self-Service Portal, any time of day. They add the details that matter and attach supporting documents — photos of receipts, invoices, or trip records — right to the claim. For travel and subsistence claims especially, capturing the backup at submission means there's never a scramble for proof later.
Review
Claims land with the right person — whether that's HR, a department manager, or a direct supervisor — with all supporting documents attached for easy checking. Approve or reject with a single click. Nothing sits in an inbox or gets lost between desks, and every decision is recorded.
Process
Approved claims flow automatically into the next payroll run using the correct tax code, so reimbursive travel and subsistence are treated as non-taxable within SARS limits, while taxable claims are coded as such. No manual re-entry, no guesswork on tax treatment, and a clean record for when audits come around.
Key Benefits
Frequently asked questions
Do you support multiple claims?
Yes, employees can have multiple claims at the same time. They can also access a history of claims at any time.
Do you have multiple claim types?
Yes, we support several categories of staff claims, with the most popular being travel claims and subsistence claims.
How auditable is the claim process?
We keep indefinite history of all claims, including dates, amounts, descriptions and supporting documents.
Is this SARS compliant?
Yes, our fully traceable and customisable process allows you to select an appropriate tax code for the claim to make sure the claim complies with SARS guidelines.
Are reimbursive travel claims taxed in Bluubin?
Reimbursive travel is treated as non-taxable within SARS limits, provided the correct code is selected. Bluubin distinguishes reimbursive claims from taxable ones by the tax code, so the right treatment is applied automatically when the claim flows into payroll.
Where do employees submit their claims?
Through Bluubin's Employee Self-Service Portal, available around the clock. Staff can submit new claims, attach documents, and view their full claim history at any time.
Do approved claims flow into payroll automatically?
Yes. Once approved, a claim flows into the next payroll run with the correct tax code applied, so there's no manual re-entry and no guesswork on tax treatment.
Can employees attach receipts to a claim?
Yes. Staff attach supporting documents — photos of receipts, invoices or trip records — to the claim at submission, so the proof is captured up front and there's no scramble for it later.
Who approves staff claims?
Claims route to the right person — HR, a department manager or a direct supervisor — who approves or rejects with a single click, and every decision is recorded.
Related Features
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